Dollars and Sense Club
The Dollars and Sense Club is for present and past Chapter
Secretaries and Treasurers. Meetings are held on the 1 st Saturday of the
month at 11:30 at Tigard Orenomah Lodge.
December - Christmas Party
June - Grand Chapter, Tuesday noon
Officers
Luncheon Information:
- Please make luncheon reservations by the Wednesday
before the luncheon by calling Sister Betty Jo Morris (503-771-1828).
Minutes:
September 6, 2008 From the Grand Secretary
- Thank you for coming. Welcome to our Grand Treasurer, chapter secretaries and chapter treasurer’s, especially those who are brand new! Who is here today for the 1st time? Escorts, this includes you!!
- Bylaw changes from Grand Chapter. Be sure to read the irregularities and let your chapter know that you have the new bylaw changes available for review. All the bylaw changes including Section 250 (Chapter bylaws) must be approved by the chapter. You do not read these twice. They must be accepted by your chapter at the first meeting after September 1 (Sec 202 p5).
- Special Dispensations. Please follow the blue book Section 225 para 2. The request must indicate why the dispensation is needed as well as that there was a vote of the chapter for the SD, have WM & Sec signatures and a good seal of the chapter and include the fee! Press hard!
- Secret Work. At Grand Chapter it was voted that if a request for lost Secret Work comes in the fine will now be $25.00! You can still replace used ones at no cost and upsize for $5.00.
- Directories have all been delivered, picked up or mailed to the chapters. Corrections have been trickling in. I hope that this means that with the 10 pairs of eyes that proofread the Directory, we got most everything right. Of course, when there are address, email and Friendship Night Changes after the information has been sent to the Grand Chapter office, there are bound to be mistakes! The List of Corrections will be sent out by October 1st.
- Annual reports are also coming to you by October 1st, with statements and dues cards. Please make any changes on the roster you are sent in RED ink. This is very important to the completion of the corrections in the GC office. You will all receive a letter from me reminding you of the procedures in completing the AR. Let me know if you need chapter labels. Reminder, Annual Reports must be completed and received in the office after January 1 and before Feb 1. If not received on time, according to the C&B, each delinquent chapter will be fined $25.00.
- Legislation submission deadline is fast approaching. If your chapter has something to propose, don’t delay!
- Each WGM implements procedures that she feels will help the Grand Chapter office run more smoothly and will benefit the Jurisdiction. This year the WGM would like subordinate chapters to order supplies directly from General Grand Chapter. The exception to this would be warrant/receipt books, Honorary Membership Cards, Memorial/Friendship gift cards and Secret Work. You are to order Rituals, Minute Books, Member & Visitor Registers, 25 & 50 year pins directly from GGC. All of these requests must be made via email, fax or letter. No Phone orders are received at GGC.
- Now, no Secretary meeting would be complete without a reminder of the infamous YELLOW CARDS!!! Please send in IHF money with the yellow card IMMEDIATELY after initiation/affiliation. Remember, it is your responsibility to get these in to the Grand Chapter Office in a timely manner. Also, please notify the GC Office of deaths and address changes promptly! (The changes can come to the GC Office in electronic form.) Do not wait to make all your changes on your annual report roster.
- The new C&B’s are in. Have you ordered yours?
- Again, thank you all for coming.
